The Ormond Reunion 2005 Privacy Policy

(Plagiarised and altered, without permission, from the New Zealand Inland Revenue , www.ird.govt.nz/privacy.html, 4^th July 2004)

We are committed to ensuring that your privacy is protected. This privacy policy tells you:

you can browse our Web site without providing personal information;
what personal information we collect;
what rights you have in relation to the personal information we hold;
who can access your personal information;
how long we will keep your personal information; and
how you can contact us if you have queries or concerns about our privacy policy.

You can browse our Web site without providing personal information

You can access our Web site homepage and, if you have the password, can browse our site without disclosing your personal information.

In particular:

To make our site easier to navigate, we do use cookies on this Web site (a cookie is a piece of information that a Web site sends to your browser when you access information at that site); but
we do not automatically record personal information; and
we do not link information that is recorded automatically with personal information about specific individuals.

Please note that we do collect and store personal information provided during the registration process and details of the correspondence sent and received.

We may automatically record some non-personal information

We do not attempt to identify users or their browsing activities unless they choose to provide us with personal information.

If you visit our Web site to read or download information, we may automatically record some non-personal information, for example:

the type of browser you use;
the type of operating system you use;
the date and time you access our site;
the pages you have accessed and the documents downloaded;
the Internet address from which you accessed our site; and
the last site you visited before you accessed this Web site.

The above information can be used to create summary statistics that allow us to assess the number of visitors to the different sections of our site, discover what information is most and least used, determine technical design specifications, and help us make our site more useful to visitors.

Please note that we may collect additional information (including personal information) if we believe a user is attempting to compromise our Web site.

What personal information do we collect?

We collect personal information when:

you register as a descendant of the Hon. J.D. and Hannah Ormond and provide family and personal details for compilation into reunion records and/or apply to attend the reunion;
you subscribe to a service or newsletter; or
you correspond with us.

Online forms

You can provide personal information to us by filling in an online registration form. Before you submit the form to us, you will be asked to confirm that the information you have supplied is true and correct. This information is used to update our database.

Subscribing to a service or newsletter

If you subscribe to a service or newsletter through this Web site, we record your email address in a database. We use your email address to send you the service or newsletter. We will not disclose your email address to any third parties without your consent.

Corresponding with us

You can provide us with personal information by corresponding with us. We may use this information for the purpose you supplied it to us.

What rights do you have in relation to your personal information?

You can access the personal information we hold about you as part of your online profile, created when you registered. You may contact us and request a copy of your personal information and we will provide you with a copy of the personal information we keep about you. We may require proof of your identity before we provide you with this information

If you consider that some of the information we hold about you is incorrect, you can request us to change the information. We will assess your request and will either change the relevant information, or explain why we think the information should not be changed and make a note of your change request on your records.

Who can access your personal information?

Reunions are all about meeting relations and exchanging personal information so, where authorised by you on the registration form, we expect to provide lists of names and addresses, phone numbers and e-mail addresses for distribution to other reunion participants, and as part of a book and/or CD-ROM commemorating the reunion.

How long will we keep your personal information?

We will keep your personal information for as long as necessary to achieve the purpose for which we collected it. We intend to use information you provided at registration if the organisers decide to produce a CD-ROM, paper book or similar record of the reunion or about the descendants of the Hon. J.D. Ormond.

Privacy policy queries and concerns

If you have any queries or concerns about our privacy policy please contact the organisers.